Allgemeine Geschäftsbedingungen

MEMBERSHIP AGREEMENT

Envision Coworking Ltd. (“Envision,” “we,’ or “us”) operates a membership-based coworking space located at 60 West 6th Avenue, Suite 200, Vancouver, B.C. V5Y 1K1 (the “Coworking Space”). The undersigned (“you”) agrees to enter into this Membership Agreement (the “Agreement”) for membership and access to the Coworking Space.

THEREFORE in consideration of the mutual promises contained within this Agreement, Envision and you hereby agree as follows:

1. Envision Membership

1.1. While a member of Envision, you will have secured-entry access to the Coworking Space and use of the office equipment and furniture located therein (the “Equipment”). Reasonable use of electricity and wireless internet are also included. Other services provided to you, if any, are set out in your Membership Plan.

1.2. You must at all times follow all Envision policies and procedures, as amended from time to time (the “Policies”) and follow the directions of the staff regarding safety and security issues. You agree to treat all staff and other members with respect and courtesy.

1.3. The Coworking Space includes common areas, private offices, and meeting rooms. The meeting rooms may be booked as set out in the Policies. It is your responsibility to book meeting rooms as required. We make no guarantees that meeting rooms will be available at any given time.

1.4. We reserve the right to amend the Policies from time to time and at our sole discretion. We will notify you of any changes in writing and prior to such changes taking effect.

1.5. This Agreement grants you a license to access and use the Coworking Space and Equipment. This Agreement does not grant you a lease, tenancy, or any other ownership rights over the Coworking Space or Equipment or any part thereof. Your membership does not create a relation of employment, partnership, agency or joint venture with us.

1.6. You agree to pay to us all fees on the terms set out in your Membership Plan.

2. Term and Termination

2.1. Your membership will begin as of the date of this Agreement and will continue on a month-to-month basis until this Agreement is terminated as provided below.

2.2. Either you or us may terminate this Agreement at any time on at least one month’s written notice to the other party, or as otherwise provided in your applicable membership plan, the terms of which are incorporated by reference into this Agreement (the “Membership Plan”). We may terminate this Agreement immediately and without notice if you breach this Agreement or act in any way that is, in our sole discretion, offensive to or endangers the well-being of our staff or other members.

3. Disclaimers

3.1. We will do our best to fix any problems with the Coworking Space or Equipment; however, we explicitly disclaim all warranties of any kind, whether express or implied, including, without limitation, implied warranties of merchantability, and fitness for a particular purpose, title and non-infringement.

3.2. You acknowledge that your workspace in the Coworking Space may be visible to other members or the public. It is your responsibility to keep your confidential information private. We make no guarantees that third parties will not see, use, or disclose your confidential information.

3.3. We are not responsible for loss or damage to any personal property brought into or left at the Coworking Space. You are strongly encouraged to carry insurance that covers your personal equipment while using the Coworking Space.

3.4. You understand that you and your work may be photographed while using the Coworking Space. You agree to allow such photos, videos or film likeness to be used for any legitimate purpose by us, and our respective producers, sponsors, organizers and/or assigns, in our discretion. You hereby waive all claims of ownership, income, editorial content, and use of such media, and assign all copyright ownership to us.

4. Limitation of Liability

4.1. You acknowledge that you are using the Coworking Space and Equipment at your own risk. You further acknowledge you may have access to the Coworking Space and Equipment at times when there is no Envision staff present. You assume all risks associated with using the Coworking Space at any time. In no case will we, or our shareholders, officers, directors, employees, or other partners, be liable for any damages whatsoever, including direct, indirect, incidental, punitive, special, consequential or exemplary damages, in connection with, or otherwise resulting from, any use of the Coworking Space and Equipment, even if we have been advised of the possibility of such damages.

4.2. You will indemnify, defend, protect and hold us and our shareholders, officers, directors, employees, and other partners harmless from and against all claims, losses or other amounts of whatever nature, and including reasonable legal fees, arising out of your use of the Coworking Space and Equipment.

5. General

5.1. In the event that any portion of this Agreement is held to be unenforceable, the unenforceable portion will be construed in accordance with applicable law as nearly as possible to reflect its original intentions and the remainder of the provisions will remain in full force and effect.

5.2. This Agreement will not be amended except as provided herein or by written consent of both parties.

5.3. This Agreement will be governed by, and construed under, the laws of the Province of British Columbia.

5.4. This Agreement constitutes the entire understanding and agreement between the parties and there are no covenants, representations, warranties or agreements other than those contained or specifically preserved under the terms of this Agreement.

5.5. The waiver by a party of a breach, default, delay or omission of any of the provisions of this Agreement by the other party will not be construed as a waiver of any subsequent breach of the same or other provisions.

Private Office Member Policy Sheet

Updated July 25, 2019

**Refundable Security Deposit: ** $1000 due on signing.

**Notice: **Please give us 30 days notice before you move out.

Meeting Rooms: Each office rental includes 6 hours/month. If you need extra meeting room time, members receive a 50% discount on meeting room hours.

Office Keys: Each member of your team will receive a key to your office. There is a $40 replacement fee for lost or stolen keys.

Keycards: Each key holding member will have 24/7 access to the space. If your keycard is lost or stolen, a replacement keycard will be $50.

Guests: We are happy to host your guests for meetings or for visits. If your guests would like to work in the space for longer than two hours, please have them sign in the day. First time visitors may use a free trial day after signing in.

Security: If you are the last person in the space, you will be responsible for closing the space and setting the security alarm. For the safety and security of all of our members, failure to close and secure the space may lead to immediate termination of your membership.

**Closing procedures: **

  1. Walk through the space to be sure that you are the last to leave.
  2. Be sure that all windows are closed.
  3. Be sure that all 4 doors are closed – two front doors, one back door and the patio door.
  4. Be sure that the patio door is locked with the deadbolt.
  5. Turn off all lights.
  6. Push the “Away” button on the security alarm and hold for two seconds. When the lock symbol is red, you have 45 seconds to leave the top floor.

Office Furniture: Envision Coworking supplies basic desks and chairs. You are welcome to bring in your own furniture, just let us know and we’ll move ours out.

Branding: If you would like to add your brand to your office, you can put as much signage as you like on your door. Please keep it to the confines of the door.

Temporary Signage: If you have interior signage or temporary signs that you’d like to put up, you are welcome to. Please respect the Envision community and keep it friendly and inoffensive. All signs and graphics are subject to approval by the Envision team.

General Alterations: Please don’t paint, add wall shelves or permanently change the space in any way. If you have something that you’d like to add to your office, please run it by us first.

Cleaning: We will make sure that the shared spaces like the lounges, kitchens and washroom are kept clean. You will be responsible for cleaning your office and taking out your trash.

Coworking Policy Sheet

Updated July 25, 2019

Hours: For drop-ins and part time hot desk members, hours are from 9:00 am to 5:00 pm. Please leave at 5:00 pm and take your things when you leave. Full time and dedicated desk members have keycard access to the space all days and at all hours.

Keycards: Each key holding member will receive one key card. If your keycard is lost or stolen, a replacement keycard will be $50.

Desks: For drop-ins, part time members and full time hot desk members, you are welcome to sit at any open desk. For dedicated desk members, Envision will provide a desk, a chair and a filing cabinet.

Guests: We are happy to host your guests for meetings or for visits. If your guests would like to work in the space for longer than two hours, please have them sign in the day. First time visitors may use a free trial day after signing in.

Security: If you are the last person in the space, you will be responsible for closing the space and setting the security alarm. For the safety and security of all of our members, failure to close and secure the space may lead to immediate termination of your membership.

**Closing procedures: **

  1. Walk through the space to be sure that you are the last to leave.
  2. Be sure that all windows are closed.
  3. Be sure that all 4 doors are closed – two front doors, one back door and the patio door.
  4. Be sure that the patio door is locked with the deadbolt.
  5. Turn off all lights.
  6. Push the “Away” button on the security alarm and hold for two seconds. When the lock symbol is red, you have 45 seconds to leave the top floor.

Notice: Please give us 30 days notice when you end your monthly membership.

Access and Meeting Room Hours

  • Drop-Ins - Mon-Fri, 9 am - 5 pm
  • Part Time Hot Desk Members (5 & 10 Day) - Mon-Fri, 9 am - 5 pm - 2 - Meeting Room hours/month
  • Full Time Members - 24/7 - 4 meeting room hours/month
  • Dedicated Desk Members - 24/7 - 6 meeting room hours/month
  • After meeting room allotments meeting room hours are 50% of the public rate for the drop-in day

If you need extra meeting room time each month, members receive a 50% discount on meeting room hours. All meeting room bookings are on a first come, first served basis.

Meeting Room Policy Sheet

Updated July 25, 2019

Mountain Meeting Room - 4 - 8 people - $40/hour public, $20/hr member

Cascadia Board Room - 8 - 12 people - $50/hour - $25/hour member

Cypress Meeting Room - 2 - 5 people - Members only $10/hour

Arbutus Meeting Room - 2 - 5 people - Members only $10/hour

All rooms have wall mounted white boards. All bookings include complimentary tea and coffee. We also offer a screen on a rolling cart with an Apple TV and HDMI connection on request.

Availability:

  • Drop-Ins and Part Time Hot Desk Members: Mon – Fri, 9 am – 5 pm
  • Full Time Hot Desk, Dedicated Desk and Office Members: All days, all hours
  • Public: Mon – Fri, 9 am – 5 pm

Reservations: Meeting room reservations can be made by email at enquire@envisioncoworking.ca or through our website at envisioncoworking.ca and bookings. All reservations are first come, first served.

Cancellations: For members of the public, cancellations are accepted up to 24 hours before the booking. There is no refund after 24 hours. For Envision Members, there is no fee for cancellation. Please let us know as soon as possible if you won’t be using your booking.

General Policies:

  • Our meeting rooms are booked by the hour.
  • If you find that you will need more time past your original booking, please let the Envision team know and we will do our best to accommodate. Availability after your booking time is not guaranteed. Please be respectful of the people who will be using the space after you and leave the space on time and in good condition.
  • You are responsible for any supplies or food and drink that you bring in. Our space is very secure, but keep in mind that Envision isn’t responsible for your belongings.
  • We will supply high speed internet, a screen, an Apple TV and HDMI connection. Beyond that, any technology requirements are your responsibility.
  • Coffee, tea and water is all available in our kitchen and included in your booking.
  • If you do use any of our kitchen supplies, please put them back in the kitchen when you are finished.
  • Please leave the room in the same condition that you found it.

Event Policy Sheet

Updated July 25, 2019

Salon Lounge

The Salon Lounge is our reception and gathering space for our coworking community. It has plenty of informal, comfortable seating, natural light and it is perfect for meetups or casual events. This space includes a small kitchenette.

Coffee, tea and water are included and we can provide a TV screen on a rolling cart on request.

We do not provide a cleaning service for the Salon Lounge – please be sure to leave the space in the condition that you find it.

**Availability: ** Mon – Fri, 6 pm – 10 pm, Sat – Sun, 10 am – 11 pm

Capacity: 15 - 30

Envision Member Rate: $40/hour

Public Rate: $80/hour

Booking minimum: 2 hours

The Noshery

The Noshery is our spacious kitchen and lounge. It has a lot of prep space, room for seating and small presentations. This space great for small receptions, meetups and slightly larger events.

Coffee, tea and water are included and we can provide a TV screen on a rolling cart on request.

Availability: Mon – Fri, 6 pm – 10 pm, Sat – Sun, 10 am – 11:00 pm

Capacity: 25 (casual seating) – 40 (standing)

Envision Member Rate: $50/hour

Public Rate: $100/hour

Cleaning fee: $50

Booking minimum: 4 hours

Reservations: Event space reservations can be through email at enquire@envisioncoworking.ca. All reservations are first come, first served.

Cancellations: Cancellations are accepted up to 48 hours before the booking. There is no refund possible after 48 hours.   General Policies:

  • All events must be attended by an Envision staff member.
  • If you need set up time before your event, you will have access to the space for up to 1 hour before your rental time.
  • If you are serving alcohol at your event, you are responsible for all applicable licenses and certification. This means that the person serving alcohol must have a Special Event Server certificate. You will also need to get a Special Event Permit. All of these are easy to get and information is available here: https://specialevents.bcldb.com
  • We will supply high speed internet and a TV on a cart. Beyond that, any technology is your responsibility.
  • Coffee, tea and water and full access to the kitchen is included in your rental.

By agreeing to these terms, both you and Envision agree to the terms of this Agreement and represent that they are authorized to sign this Agreement. policy goes here

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